How to Conduct a Meeting of Shareholders for a Corporation or SCorp

Article written by Illinois Attorney Kevin O’Flaherty

In this article we explain how to conduct a meeting of shareholders for a corporation or an S-Corp. To learn more about shareholder meetings, check out our article: Illinois Shareholder Meetings for Corporations Explained.

Here are some helpful tips and tricks when it comes to conducting a successful shareholders meeting:

1.) Schedule the meeting and send notice to all shareholders: Every shareholder is entitled to notice of any meeting of shareholders. This is fundamental to insure that any decisions made at the meeting are legal and authorized. Required details of the notice of a meeting are usually included in the corporation’s bylaws. At minimum, the notice should include the date, time, location of the meeting, and business to be discussed or voted on. Most corporate laws require the notice be served or mailed at least ten days prior to the meeting. For larger corporations, all shareholders will receive notice of the meeting and have the ability to vote on certain resolutions, but they may not be able to attend the meeting in person. Regardless of the number of shares owned, all shareholders have the right to vote on the election of the Board of Directors each year.